End-of-Year Finance Checklist for Community Organisations in Aotearoa

As we approach the end of the financial year, it’s a great time for community organisations and NFPs to check in on their finances. A bit of planning now can help ensure compliance, financial stability, and a strong start to the new year. 

Here’s a quick and practical checklist to guide you through the essentials: 

1. Review Your Financial Records 

Make sure all income, expenses, and bank reconciliations are accurate. If anything looks off, now’s the time to tidy it up. 

2. Get Your Annual Reporting Ready 

If your organisation is a registered charity, ensure you’re meeting the correct Tier 1-4 reporting requirements. If you're unsure, check with Charities Services NZ. 

⏳ Annual Return Deadline: Charities must file their Annual Return and financial statements within six months of their balance date. 

• If your balance date is 31 March, your return is due by 30 September.
• If your balance date is 30 June, your return is due by 31 December. 

Late filing can lead to de-registration, so don’t leave it to the last minute! 

3. Reconcile Grants & Funding 

Check that all funding has been correctly allocated and reported. Some funders may require a financial update or details on any unspent funds. 

4. Confirm Tax & Compliance Obligations 

• File your Annual Return with Charities Services (if required). 
  
• Ensure all GST, PAYE, and tax obligations are up to date to avoid any penalties. 

5. Preparing for an Audit 

• Confirm whether your organisational documents or your Charities Services Tier level require an audit 
• If so, get in touch with your auditor early to confirm timing and documents required 
• Gather important documents early such as contracts, grant agreements and data for your Statement of Service Performance 
  

6. Check Reserves & Plan for Next Year 

Look at your reserves—do you have enough to sustain your work? Compare actual vs. budgeted spending and update your forecasts. 

7. Prepare for Your AGM 

• Ensure financial statements are board-ready. 
  
• A clear Treasurer’s Report can help communicate key financial insights to members. 

8. Review Governance & Risk Management 

• Update financial policies and internal controls. 
  
• Identify any financial risks and put strategies in place to manage them. 

Looking Ahead 

A strong financial foundation helps your organisation continue supporting your community effectively. Taking time now to review and plan can make a big difference in the year ahead. 

💡 Need more guidance? Check out Charities Services NZ or reach out to CNA for support.